Do you know what your organisation could save on printing? Up to 3% of revenue is spent on printing*and proactive management of print costs can save up to 40% of that expenditure.
We will help you review your internal print procedures and costs. By deploying the right multifunctional devices and print management software, each print job is always routed to the most cost-effective device.
EPM or Enterprise Print Management is an integrated family of hardware, software and services that will identify, reduce and manage your printer, copier and total cost of printing including:
These days, IT operations are under a microscope like never before. The pressure is on to run compliant, cost-effective operations that maximize productivity and minimize costs. More and more organizations are taking the time to look at their printing environment and ask how they can identify and implement print cost-saving opportunities. A recent IDC report finds that enterprises spend little attention to their imaging, printing and document distribution costs. This is due to the fact that the P&L responsibility for the various costs are usually very fragmented (IT, Purchasing, Facilities and individual Cost centers). IDC research shows that even direct hardcopy costs (hardware, supplies, maintenance, and support) are between 1% and 2% of total corporate revenues in Fortune 2500 companies. Separate studies by Gartner, IDC and CAP Ventures have concluded that organizations stand to reduce their overall cost of printing by up to 30%. You cannot manage and reduce your Total Cost of Printing until you fully understand all the costs involved. To help organizations address the operational challenges presented by an unmanaged imaging and printing environment, Enterprise Print Management (EPM) is offered.
Features and benefits of EPM
Cost of Ownership
In terms of print hardware, Enterprise Print combines a reduced number of traditional print devices with a number of strategically placed Multifunctional Printers which offer a significantly lower Total Cost of Ownership. The reduced fleet size offers cost and environmental benefits. In addition, the MFP's offer greater functionality with high speed printing, copying, A3/A4 printing, and double sided printing. In some cases, this can be both black and white and colour capable. The MFP's are provided on a fixed cost per page model which includes servicing, fixed SLA's for servicing calls and a regular usage audit to ensure devices are deployed in the optimum locations. Benefits of this are accountability which in turn keeps costs to a minimum and as the service is taken care of, valuable time is freed up for the IT department.
Balances are implemented and communicated to employees in order to initiate boundaries of how much print/copy they are allowed to use. These balances can vary between year, groups and departments. Once the balance runs out, the employee will be forced into action to replenish the balance. This can be done free of charge or the organization may wish to charge the employee for the excess. The benefits of this are that the employee will not waste their balance with needless output, reducing costs, control and accountability is obtained, and possible cost recovery can be achieved.
A full reporting system is available so that all output can be monitored for employees. Employees are usually not set balances, but reporting allows vision on who is copying and printing, in what format and to which machine. This allows control and facilitates departmental recharging. There are also full reporting capabilities on the status of each MFP, alerting the relevant people if toner or paper is running low, if there is a paper jam or if the machine is down altogether. This ensures rapid response rates for engineers and minimizes machine downtime.
Rules & Routing
Rules can be set in order to control and restrict the functionality of the MFP for different user groups. You can also automatically force particular jobs to be sent to certain machines. For example, print jobs of over 100 pages are automatically produced on the large more efficient reprographics room machine. Benefits of this are that costs are kept to a minimum, abuse is limited and bottlenecks in open access areas are reduced.
Personal Paperless Document Manager
Powerful, Personalized Document Scanning and Routing